Pre-Trip
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Booking and reservations on the website you already own, with an AI that refills your empty departures. Serving operators nationwide.

Booking that lives on your website

Pre-Trip adds booking and reservation functionality to the website you already own. Create a dedicated page for every trip, show riders what they need to know, collect their deposit, and keep the reservation connected to the correct departure.

Your website
Your booking channel
Your customer
One clear page for every trip

A booking riders can finish

Each departure gets a shareable booking page built to turn interest into paid reservations. Riders review the trip, check availability, reserve, and pay from their phone or computer.

Trip dates and departure times
Pricing and deposit requirements
Live seat availability
Pickup locations
Itinerary and trip highlights
What is included
Important traveler information
A simple way to reserve and pay

A 10-minute seat hold gives them time to complete the booking without creating the risk of overselling. Deposit now. Balance at departure.

Smokies Fall Colors
Sat Oct 12 · 6:30 AM · Knoxville depot
32 seats left
Seats
2 adults
Held for
9:41
Deposit today
$150
Balance at departure
$268
Pay deposit & hold seats
The Pre-Trip booking widget: pick a trip, hold seats, pay the deposit

How it works

From trip idea to paid reservation

Four steps, and the departure runs itself.

  1. 01

    Create the trip

    Add the dates, pricing, capacity, pickup information, itinerary, and deposit requirements.

    Takes about ten minutes
  2. 02

    Publish the booking page

    Add it to your website and share the link anywhere you promote the trip.

    Lives on your own domain
  3. 03

    Riders reserve online

    Travelers enter their information, hold their seats, and pay the required deposit.

    Seats held for 10 minutes
  4. 04

    Manage the departure

    See reservations, payments, available seats, and passenger information from one dashboard.

    One screen, phone or desktop
One operator view for the whole trip

Stop piecing the trip together from spreadsheets.

Passenger information, payment notifications and text messages in one place. Everything updates as reservations come in.

Upcoming departures
Booked and available seats
New reservations
Deposits collected
Remaining balances
Passenger information
Trips that still need riders
Recent booking activity
Today’s departures
Deposits $4,180 · seats 142/168
Smokies Fall Colors
Sat Oct 12 · Knoxville
22 / 54 seats
Needs seats
Nashville Music Row
Sun Oct 13 · Chattanooga
49 / 54 seats
Almost full
Charleston Weekender
Fri Oct 18 · Asheville
38 / 56 seats
On pace
Blue Ridge Day Run
Sat Oct 19 · Boone
12 / 44 seats
Fill this bus
Today’s departures, deposits collected, and the trips that need seats
Know which bus needs help

One sentence fills a bus.

Tell your assistant, “Fill this bus.” She finds the soft departure, identifies past riders who are not already booked, and drafts a targeted win-back message for your approval.

1
You stay in control
Nothing is sent without your approval.
2
The right riders are selected
Messages go to relevant past customers, not your entire list.
3
No duplicate reminders
The AI avoids contacting riders who are already booked or being reached by another reminder.
Fill this bus
Smokies · Oct 12
Found 1 soft departure: Smokies Fall Colors, Oct 12 — 22 of 54 seats sold, 9 days out.
Draft · text to 38 past riders who rode the Smokies in 2024 and aren’t booked
Hi Dana — we’re running the Smokies again Oct 12 and I saved you two seats. $75 holds them, balance at the door. Want them?
Approve & send
38 riders · 0 duplicates
The assistant drafting a fill-the-bus text, ready to send on the operator’s approval
Own your direct channel

Stop losing direct riders to third-party platforms

Large booking platforms can help people discover trips, but they should not take a cut every time one of your existing customers books again. You keep the relationship, the customer information, and the riders you already earned.

0% commission on your direct bookings

Built for operators who move people

Whether you manage a few departures each year or several every week, Pre-Trip gives you one system for taking and managing direct reservations.

Bus tour operators
Motorcoach companies
Charter operators
Day-trip providers
Multi-day tour companies
Casino and entertainment trips
Group travel programs
Event transportation providers
More than a booking system

You get a team, not a login.

Software only works when it fits the business using it. That is why Pre-Trip includes a real US-based team to help you put the system to work. You are not handed another login and left to figure it out alone.

Website and design
We connect Pre-Trip to your existing website or help build the site you need.
Marketing support
We help you promote trips, reconnect with past riders, and fill more seats.
Business guidance
You get practical support for improving your booking process and growing your direct channel.

Frequently asked questions

No. Pre-Trip adds booking and reservation functionality to your existing website. If you need a new website, our team can help build one.

Yes. Each trip can have a dedicated page that you can add to your website or share directly.

Yes. Riders can pay the required deposit when they reserve and complete the remaining balance according to your payment process.

Pre-Trip shows live seat availability and temporarily holds selected seats while the rider finishes booking.

Yes. You can review trips, reservations, payments, and passenger information from your phone or computer.

No. The AI prepares the audience and message, but you approve every send.

Pre-Trip takes 0% commission on bookings generated through your direct channel.

Yes. Our team helps connect your website, configure the booking process, and prepare your first trips.

Let’s find your empty seats

Bring us one real departure. We will show you how riders would book it, how your team would manage it, and how Pre-Trip could help fill the remaining seats.

No generic pitch deck. Just your trip inside the system.

No commitment. We’ll never share your details. Prefer to look first? Open the live demo